HR Officer

• Receive the necessary recruitment documentation and create the staff file.

Contract management:

Prepare contractual documents (employment contracts, service contracts, consultancy agreements, volunteer and internship agreements) and dispatch them; ensure that accurate and complete information is kept on personnel files.

Prepare extension/renewal letters and other contractual letters e.g. salary increment, acting assignment, change of status or location, notice of non-extension/ renewal, etc. and dispatch them.

Maintain an up-dated and efficient filing system for all personnel files, correspondence and HR documents, including in HR systems.

Ensure all HR related documents (templates, forms, formats, etc.) are up to date and easily accessible to staff.

Ensure support to the Head of HR Department in registering and updating personnel in the organization’s HR systems, and provide support in extensions/renewals, changes in funding, title, relocation, etc.

Leave management and payroll:

Follow-up and maintain staff members leave balance.

Be the focal point for all matters and enquiries concerning payroll-related issues.

Collect all necessary documentation and verify eligibility to benefits within the set deadlines as per staff regulations.