Group Purchasing Manager

Job Description

We are seeking an experienced Purchasing Manager to handle our company's procurement activities. The Purchasing Manager's responsibilities, maintaining positive relationships with suppliers, coordinating with internal teams regarding their supply needs, and overseeing the purchasing team in their daily activities

Job Responsibility 

• Managing daily purchasing activities, supervising staff, and allocating tasks.
• Managing supplier relations and negotiating contracts, prices, timelines, etc.
• Maintaining the supplier database, purchase records, and related documentation.
• Coordinating with inventory control to determine and manage inventory needs.
• Ensuring that all procured items meet the required quality standards and specifications.
• Working to improve purchasing systems and processes.
• Training new employees in the purchasing process and how to use the purchasing system
• Expected to develop and maintain professional relationships and represent the company to outside vendors, media, contractors, business and community groups, government agencies, etc.
• Exercise judgment in accordance with company and divisional policies and procedures.

Interactions

Must have the ability to interact at any time with third parties  and other employees in a pleasant manner and maintain good working relationships with others and all departments , including group business representatives and third-party service providers.

Education & Experience Requirements

• Minimum bachelor degree.
• A minimum of three years’ experience in hotel, restaurant or related purchasing environment with a minimum of three years’ supervisory experience.
• Thorough knowledge of food (local and international), beverage, dry goods, daily food & beverage costs, general supplies, printed materials, operating equipment, engineering supplies, equipment maintenance, housekeeping amenities, and hotel capital expenditures; thorough knowledge of manual and computerized inventory control methods; thorough knowledge of PC spreadsheet software; ability to evaluate vendors and negotiate terms; ability to design and implement effective purchasing procedures; ability to train, motivate, evaluate, mentor and direct employees and managers to meet desired ends; ability to access, input, analyze and retrieve information from computers; ability to maintain excellent relations with staff.
• Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data

Skills and Knowledge

Basic math skills; ability to operate computer system; excellent record keeping skills. 

• Requires the ability to communicate clearly and precisely in a variety of significant situations (such as training, explaining, giving directions, etc.).
• Requires the ability to communicate in writing on complex or ambiguous subjects.
• Requires proficient conceptual and/or creative skills.
• May require the ability to apply advanced negotiation skills in working with others in situations that have little routine or structure.
• Should be proficient in, Microsoft Word, Excel, and PowerPoint. Requires operation of basic office equipment (computer, telephone, FAX, copier, etc.).
• Requires formulating/implementing, reviewing and maintaining work and workplace safety rules, standards, and procedures within established company guidelines and expectations.