General Administration

Key Responsibilities:

• Event management: logistics, registrations, materials, catering, follow up, etc.;
• Purchasing office supplies and equipment and maintaining proper stock levels;
• Producing reports, composing correspondence, and drafting new contracts;
• Creating presentations and other management-level reports;
• Monitor office expenditures and handle all office contracts (rent, service etc.);
• Perform basic bookkeeping activities and update the accounting system;
• Partner with Finance and HR to update and maintain office policies as necessary;
• Manage reception and internal distribution of mailing and courier;
• Help in planning in-house or off-site activities, like company events, meetups and conferences
• Office admin tasks: welcome guests, arrange meeting rooms, prepare meetings;
• Assis in vendor relationship management;
• Prepare, manage and review the provision of high-level communications and correspondence including briefings, reports, submissions and notes to ensure the comprehensiveness, accuracy and timelines of written information;
• Research and prepare strategic advice, information and reports on planning and operational matters to facilitate informed decision making and planning;
• Contribute to projects to support the achievement of organization level strategic and operational objectives;
• Fulfill duties as assigned by the director or the authorized person.